Minutes of the Managing Committee meeting held on 15 th July 2008

Minutes of the managing committee meeting held on Saturday, 15 th July 2008 at 2.00 p.m in alumni office. Since, Director, Dr M.E Yeolekar was busy in another meeting, this meeting was chaired by Vice President Dr. L. M. Shah. Director, Dr Yeolekar expressed his apology for the same.

The agenda for the meeting:

1. Roll call
The following members were present – Dr R.D Pandit, Dr L.M Shah, Dr Sharad Gogtay, Dr C.V Patel, Dr Lopa Mehta, Dr Ram Prabhoo, Dr Natarajan, Dr Kembhavi, Dr Salgaonkar, Dr Nima Rege, Dr Gita Nataraj and Dr. A.B.Tilwe.
Apologies were received from Dr S.V Puntambekar, Dr Hrishikesh Pai

2. Confirmation of the minutes of the meeting held on 15 th March 2008
The minutes of the meeting were confirmed.

3. Any matter arising out of the minutes
a. Dr Lopa Mehta informed the members that the activities of the GAA were being completed as desired. During the current year, books and cupboards had been donated to the students’ library. The books bore the stamp of GAA. Dr Sindhu R Pandit Memorial Orations were also held successfully. The process of registration of GAA with the charity commissioner was in due progress.
b. Dr Sindhu R Pandit Memorial Oration
Dr Pandit requested that for the current year, Dr Shirish Sheth should be sent an intimation well in advance and his acceptance confirmed.

4. To present and approve the audited statements for the year 2007-2008
A copy of the audited statement was distributed to the members present. The audited statement for the year 2007-2008 were approved by the MC.
Dr Pandit suggested that the audited statement approved by the MC and the auditor should be circulated to all the managing committee members. The balance sheet should be signed by the Auditor, President, Secretary and Treasurer. Dr. Gita informed that the same procedure was being followed for the latter while the former will be accomplished in due course.

It was suggested that the surplus amount in the saving bank account should be converted into FD to avail of higher rate of interest leaving an amount equivalent to the annual expense of the association.

Dr Pandit also opined that the expense base of the GAA can be expanded based on needs. He stated that 80% of the income should be spent on the objectives of GAA for the public good. Dr Lopa Mehta suggested that GAA could donate more books to the student library or could provide funds to the ‘poor boy fund’. The ‘poor boy fund’ is meant for very needy students. The amount required for running this activity is approximately Rs 55000 which benefits about 15 students. Madam also suggested that GAA could also supplement the travel grants to staff members undertaking a course or workshop or like DJST provide for equipment and consumables to different departments. After detailed discussions, it was decided that GAA should hold public awareness camps and medical camps to improve the health of the public and increase its presence in the community. 3 or 4 camps could be held annually. Since these activities would involve expense and since the interest amount presently accruing annually through the GAA a/c is sufficient only to run the association, it was decided that educational programmes for the public could be held in the college itself giving it a wide publicity. A sub-committee to charter a detailed programme of this activity was formed. This committee includes Dr. Lopa Mehta, Dr Ram Prabhoo, Dr Salgaonkar, Dr Sharad Gogtay and Dr L.M Shah.

5. To pass resolution of transfer of S/B A/C of Dr Redkar Memorial Fund into fixed deposit
Dr Gita Nataraj informed the members that as per the instructions of the fund, three staff members received the award during the foundation day held on 22 nd Jan, 2008. These awardees were Shri. Prakash Mohan Kamat - Hospital Office Administrator, Shri. Kishor Bhoir- College Office Administrator and Dr. Pravin Bangar - AMO. It was the opinion of the committee that the present amount identified for the award being small, it needs to be supplemented so that each of the three award categories receive an amount of Rs 500. This additional amount can be either supplemented by the GAA or Mrs Redkar could be contacted to increase the corpus. Dr Ram Prabhoo volunteered to contact the family regarding this.
The committee passed the resolution that the amount of Rs 14,806.50 presently in the S/B a/c should be converted to FD.

6. To sanction the purchase of CPU for GAA
This matter was discussed. It was informed to the MC members that Dr Ravi Ramakantan suggested that an upgradation of the CPU would suffice. Dr Gogtay suggested that Dr Ravi should finally decide on the specifications of the CPU so that it remains current and does not get outdated soon. The option of purchasing a new computer was also agreed upon.
The purchase of CPU was sanctioned by the MC. Details to be worked out by Dr Ravi Ramakantan.

7. To sanction the increment in stipend of Mrs Sadhana Alwe
After discussion, the managing committee agreed to increase the stipend of Mrs Sadhana Alwe by Rs 300/month and also agreed that this would be reviewed annually for any further increase if required.

8. To sanction an amount of Rs 2816/ towards the reimbursement of the money spent by DJST on MCI event.
Dr Gita Nataraj informed the managing committee members that on June 18 th, to commemorate the platinum jubilee year of MCI, a scientific meet was held at the Seth G.S Medical College. She read out the events that took place during this meet which apart from talks also saw felicitation of G.S alumni for their life time achievements. Those felicitated included Dr G.B Parulkar, Dr Kanti Modi, Dr V.N Acharya, Dr Jivraj Shah, Dr R.D Bapat, and Dr S.B Ogale. The expense incurred for this event was to be equally shared by the different associations. The MC sanctioned the amount of Rs 2816/.

9. Any other business with permission of the chair.
Auditor’s fee of Rs. 5618/- for the year ended 31.3.08 – Approved.

Since there was no other business, the meeting ended by thanking the chair.

Dr. Gita Nataraj	Dr. M.E Yeolekar
Hon. Secretary	President